Tools for Distributed Teams

Here are the tools that I recommend for remote marketing teams:


XMind – Mind-mapping tool

Geckoboard – Business KPI dashboard

Woopra – User behaviour & analytics tool

Otter – For taking voice notes

Marketing channel-specific tools

Mailshake – Cold email marketing

Drip – Email marketing automation

SEMrush – SEO analysis

Landingi – Landing page builder

Content upgrades (for building an email list)


Vervoe – GREAT candidate qualification tool

WeWorkRemotely – Job board where I’ve found the most remote candidates. Costs $250/job listing for 30 days (at the time of writing this)

Hubstaff Talent – 100% free remote job board.


Process Street – Process documentation (paid)

Hubstaff – Best software to work with contractors & freelancers. Manages billing, time tracking, payroll etc. Very cheap @ $5-10/user/month. Using for 4+ years

Google Docs – Process documentation (free)


Monosnap – For recording videos

The Coaching Habit (book) – Great book to coach team members effectively.


Geekbot – For standup meetings in Slack

Trello – Kanban project management (my fav project management style)


Calendly – To schedule meetings

Zoom – For video meetings

Slack – Virtual team office – For timezone sync

Krisp – AMAZING tool to mute background noise during calls (example)


Officevibe – for employee feedback (100% free to start) – for employee bonuses – for employee feedback, personal growth

PurelyHR – for managing time-off requests etc. – corporate cards for remote employees